DEFINITIONS

“Company”  A company who agrees to exhibit and/or present at MelloLondon.

“The Event”  The event that Mello Events organises at the Clayton Hotel for its associates and wider investment community, at which companies may present and/or exhibit in order to promote their business.

“Fee”  Fees are as stated as above plus VAT levied by the Organisers on the Company in exchange for event organisation and promotion services that MelloLondon provides and other subcontracted services.

“The Organisers”   Mello Events Limited, a company limited by guarantee.

1. THE ORGANISER’S OBLIGATIONS

The Organisers will provide the following services and facilities:

1.1 Promote the Event to its associates and the wider investment community.

1.2 Secure the venue and facilities for the Event.

1.3 Manage attendance at the Event.

1.4 Arrange availability of refreshments for delegates and exhibitors at the Event.

1.5 Provide a stand and space for exhibition of promotional materials for the Company to display.

1.6 Promote the Company within the Exhibition promotional material in advance of the Event for delegate information.

1.7 Provide an opportunity for the Company to present to attendees for thirty (30) minutes, as agreed, subject to payment of fee as detailed and availability.

1.8 Provide an opportunity for the Company to have their presentation professionally filmed and edited, with full distribution rights.

2. THE COMPANY’S OBLIGATIONS

2.1 The Company will pay the agreed Fee to the Organisers in exchange for the services and facilities set out under Definitions above.

2.2 The Fee is payable within thirty (30) days of receipt of the invoice or before the event if Early Bird offer applies.  AII payments must be made by cheque or bank transfer and made payable to Mello Events Limited.  If booking within 30 (thirty) days of the event, the Organisers will require payment by 15th November 2025.

2.3 The Company will provide information on the services it provides to be included in promotional material in advance of the Event. The Company is required to provide logo and company synopsis/descriptor information by 30th October 2025, with a word limit of 250 words.

2.4 The Company will provide an electronic version of its presentation in a format agreed with the Organisers, to form part of the presentation by 12pm on 16th November 2025.

2.5 If the Company wishes the Organisers to arrange an audio and/or visual recording of the Company’s presentation and Q&A the additional expense will be paid for by the Company.

2.6 The Company must make separate arrangements for the storage of their empty containers and materials during the conference.

3. STAND ALLOCATION AND PAYMENT

3.1 Upon agreement between the parties to exhibit, the Organisers will send an invoice to the Company.

3.2 Stands are assigned subject to availability. The Organisers reserve the right at any time to re-arrange the stand layout or allocation and compensation will not be given.

4. EQUIPMENT

4.1 All stands, fittings and materials which the Company proposes to use for the Event must be fire-retardant in accordance with the appropriate legislation.

4.2 The Organisers reserve the right to require the Company to remove anything from its stand which is not appropriately certified or which it deems unsuitable, in its absolute discretion. The Company will indemnify the Organisers against all actions, costs, claims and demands in respect of any breach of the provisions of this clause.

5. CANCELLATION

5.1 The Organisers reserve the right at any time to change the date and/or venue of the Event or to cancel it altogether if they deem it necessary by reason of fire, flood, extreme weather conditions, acts of war or violence, malicious damage, explosion, earthquake, strike, civil disturbances, political unrest, riot, labour dispute, power cuts or any other cause beyond the Organisers’ control; or if the Organisers for any other reason deems it necessary or advisable. In such cases, the Company waives any and all claims he might have against the Organisers for refunds, damages or expenses.

5.2 In the event that the Event is cancelled by the Organisers for commercial reasons then all Fees paid by the Company for the stand will be refunded. The Company agrees that under these circumstances he will have no further claims against the Organisers.

5.3 If the Company cancels its attendance or does not attend for any reason, the Organisers will refund the Fees as follows:

5.31 At least 4 (four) full weeks before the Event is scheduled to take place, 100% of the fee will be refunded.

5.3.2 Between 2 (two) and 4 (four) full weeks before the Event is scheduled to take place, 50% of the fee will be refunded.

5.3.3 Less than 2 (two) calendar weeks before the Event is scheduled to take place, there will be no refund.

6.INSURANCE AND SECURITY

The Company should ensure that all items on the stand are covered by full and comprehensive insurance and that valuables are locked away at all times. The Organisers cannot accept responsibility for any losses incurred. The Company is required to effect public liability insurance in accordance with clause 8.

7. LIMITATION ON LIABILITY

The Organisers will not be liable for any errors appearing in any literature you have provided regarding the Company.

8. INDEMNITY

8.1 The Company shall defend, indemnify and hold harmless, the Organisers from any loss, liability, claim or demand, including reasonable legal fees, made by any third party arising from any cause whatsoever in connection with the participation at the Event by the Company, his agents, contractors or employees.

8.2 The Company should also ensure that it has its own Public Liability insurance, with an Indemnity Limit of at least £1,000,000 per claim and such insurance policy must include an ‘Indemnity to Principals Clause’ including subrogation rights.

9. DATA PROTECTION

9.1 The protection of privacy is an important concern to the Organisers. Any data collected will be treated by the Organisers in accordance with current data protection legislation.

9.2 The Organisers will use your data to deliver event services (conferences and dinners) incorporating; administration (pre, post and during the event), communications, invoicing and payment, exhibitor/presenter lists (we are unable to remove you from the Programme once this has gone to print), post-event feedback, quality, research and voting.

9.3 In order to meet our event obligations to you we may share relevant personal data with other presenters, venues, delegates, organisers, print houses, finance partners, connected communities, faculties, committees and external delivery partners (eg AV supplier).

9.4 For more information about our data protection policy please go to the melloevents.com website.

10. SUBLETTING AND CANVASSING

No part or whole of any exhibition site may be sublet by the Company without the prior written permission of the Organisers.

11. ACCEPTANCE OF AGREEMENT

11.1 The acceptance of this Agreement by the Company must be made by returning to the Organisers, the Terms & Conditions the completed registration form.

10.2 Upon receipt of the completed Registration Form and Terms & Conditions by the Company, the Organisers will issue an invoice for the sum as agreed plus VAT, for payment within thirty (30) days.

12. BREACH OF TERMS AND CONDITIONS

If the Company remains in breach of any of the Terms and Conditions contained herein, after the Organisers has issued notice of any breach in writing, the Organisers reserve the right, without notice to the Company to offer the stand to another company or use it in any manner it deems fit. This shall not be construed as affecting the responsibility of the Company to pay the full amount specified by the contract. Any dispute or enforcement shall be settled under English Law.